All the logical functions return either the logical TRUE or logical FALSE when their functions are evaluated. One very useful alternative is the SWITCH function in Excel. For example:=IF(B1<0, TRUE())=IF(B1<0, TRUE) 1. Write this formula in cell D2: Take an example where we discount a value by 10% dependent upon the amount a customer spends and how many years they have been a customer. How to Use Logical Functions in Excel: IF, AND, OR, XOR, NOT, How to Stop Kids from Talking to Strangers on Nintendo Switch, How to Make a Microsoft PowerPoint Presentation Read-only, How to Stream Liam Neeson’s Action Thriller Movies, How to Combine Images on iPhone and iPad Using Shortcuts, How to Display Steam’s Built-in FPS Counter in PC Games, © 2021 LifeSavvy Media. There are alternative formulas that can be cleaner than this nested IF approach. The IF function checks whether a condition is met, and returns one value if true and another value if false. Range: The range in which you want to check if the value exist in range or not. Basically, excel logical test is used to evaluate the condition whether it is true or false. A few days back I wrote about how we can use SUMIF OR. If the AND function returns TRUE then 10% is discounted from the amount in column B; otherwise, no discount is given and the value in column B is repeated in column D. In addition to the OR function, there is also an exclusive OR function. We want to display the word “Overdue” if the date in column B is in the past. If a salesperson sells £3,000 or more in both halves then they are assigned Gold standard. The expression could be a function that determines if the value entered in a cell is of numeric or text data type, if a value is greater than, equal to or less than a specified value, etc. They are in column A and B. The ISTEXT function is used to check for the presence of text. Logical Operators in Excel: Equal to, Not equal to, Greater than, Less than (+much more) Written by co-founder Kasper Langmann, Microsoft Office Specialist. Logical biconditional becomes the … On most days, he can be found teaching Excel in a classroom or seminar. Logical operators are sometimes called Boolean operators because the result of the comparison in any given case can only be either TRUE or FALSE. This article has covered the best logical functions used today. Below is an example. To be able to test and compare values in cells and perform different actions based on those results is very useful. Assign the formula =XOR (A2, B2)to cell C2. We may want to do this if we have more than two actions to perform. This means that we can write an IF function within another IF function. To do this, press "Ctrl" + "O" (Windows) or "⌘ Cmd" + … Value: The value that you want to check in the range. In the example below, we want to pay a salesperson 5% of the amount they upsell. Boolean values in spreadsheet programs are most often created using the logical group of functions such as the IF function, the AND function, and the OR function. This is achieved with an AND function with IF like earlier in the article. Below is the structure of the AND and OR functions. They can test values in other cells and perform actions dependent upon the result of the test. How-To Geek is where you turn when you want experts to explain technology. You have conditions: Less than $300: Receive 7% commission. This can also be achieved by using the NOT logical operator of <>. The If () function is used to perform logical tests and to evaluate conditions that will show two outcomes. The IF function accepts 3 bits of information: When performing the logical test with cell values, you need to be familiar with the comparison operators. Functions are used to; 1. Unfortunately, Excel doesn't have a built-in "IsGreen" function you can call to perform such logic. Such formulas automatically set TRUE equal to 1 and FALSE equal to 0. The function is provided for compatibility with other spreadsheet applications; it may not be needed in standard situations. To test certain conditions, people use If statement. You must understand that like all logical functions, the value returned for the output is a plain True or False. 1. A Boolean value, which is sometimes called a logical value, is one of several types of data used in spreadsheets in applications like Excel and Google Sheets. In the previous figure, note that we have an IF formula that tests the sales total values. 4. Figure 2. The above article may contain affiliate links, which help support How-To Geek. The IF function alone can only handle one condition, or comparison. Join 350,000 subscribers and get a daily digest of news, geek trivia, and our feature articles. As a result, the addition formula in row 6 in the example image. S/N: Control: Property: Value: 1 : CommandButton1 : Name : btnAND : Caption : AND Operator (0 = 0) 2 : CommandButton2 : Name : btnOR : Caption : OR … And today, I want to show that by using same logic we can create a COUNT OR formula. We need a check-in the cell D2, if the given item in C2 exists in range A2:A9 or say item list. -- tj Mastering logical functions will give you a big advantage as an Excel user. If we want to enter TRUE, or if we want to provide TRUE as a result in a formula, we can just enter the word TRUE directly into a cell or formula and Excel will interpret it as the logical value TRUE. But if they did not upsell anything, the word “None” is in the cell and this will produce an error in the formula. IFERROR function. How to count logical values in Excel? For example, the first argument of the IF function in row 4—the logical test argument—is required to return a Boolean value as an answer. This returns TRUE if there is text, so the NOT function reverses this to FALSE. More than one condition can be tested by nesting IF functions. Since we launched in 2006, our articles have been read more than 1 billion times. The IF function is the main logical function in Excel and is, therefore, the one to understand first. But if the date is in the future, calculate the number of days until the due date. TRUE and FALSE are logical (Boolean) values in Excel. The IF function is not case-sensitive so does not take upper and lower case letters into account. This function gets a little more confusing when more conditions are added. On their own, the AND and OR functions will return the value of TRUE or FALSE. We will use £3,000 as an example. Recent versions of Excel have seen the introduction of more functions added to this library, such as the XOR function mentioned in this article. Does anybody know why there is a difference? Six logical operators are available in Excel. If it’s there then, print TRUE else FALSE. The AND and OR functions are used when you want to perform more than one comparison in your formula. Example of Applying the XOR Function This will show the result of the exclusive OR in column C. You can see a breakdown of these in the table below. Named after the 19th-century mathematician George Boole, Boolean values are part of a branch of algebra known as Boolean algebra or Boolean logic. If I type logical values into the formula, like this: =SUM(TRUE, TRUE, TRUE), my formula returns the value 3. In this example, we want to give a 10% discount if the customer spends a certain amount of money. Drag the formula from cells C2 to C6using the fill handle in the bottom right to copy the formula to the entire column. Kasper Langmann, Co-founder of Spreadsheeto. Conditional formatting allows us to automatically change the colour of cells according to their values. IF function. First of all, you can generate TRUE and FALSE values as a result of logical statements or a return … The OR function is available in all versions of Excel 2016 - 2000. i.e. ... Syntax. 2. In the formula below, the AND function is nested inside the IF function’s logical test. 2. value_if_true:The action to perform if the condition is met, or is true. The XOR function is perfect for this logic. Conclusion. For example, the ISTEXT function will check if a cell contains text and return TRUE if it does and FALSE if it does not. By submitting your email, you agree to the Terms of Use and Privacy Policy. If it does, then we display the word “Pass,” and if not the word “Fail.”. The sky is the limit! FALSE if both conditions are TRUE, or neither condition is TRUE. You can combine IF with AVERAGE, SUM and other Excel functions. Check if a condition is true or false 2. Most of the operators you use in Excel are probably mathematical, like +, -, *, and /. The OR function returns TRUE if one or all of the conditions are met, and returns FALSE only if no conditions are met. This function can take some effort to understand, so a practical example is shown. We can also use it to run different calculations. Figure 3. Specifies a logical test to perform. Returns a value you specify if a formula evaluates to an error; otherwise, returns the result of the formula. The XOR function was introduced with the Excel 2013 version. To test if a numeric value falls between two numbers, you can use the AND function with two logical tests. We also can do numerical calculations with TRUE and False functions like: TRUE() * 8 = 8 This can be extremely powerful and extends Excel's logical prowess to a near limitless level! But if they sell £3,000 or more in either half then we want to assign them Silver status. The formula below is entered into column E and shows the XOR function with IF to display  “Yes” or “No” only if either condition is met. Keeping up to date with these new additions will keep you ahead of the crowd. Alan gets a buzz from helping people improve their productivity and working lives with Excel. In this example, imagine we have a head office in London and then many other regional sites. Explanation: if the score is greater than or equal to 60, the IF function returns Pass, else it returns Fail. And the IF performs its calculation. 3. The OR function is used below to test if the customer spends at least £3,000 or has been a customer for at least three years. Just substitute the name AND for OR. Then the XOR function returns: Let’s look at a simple example of the XOR function. This is called the XOR function. As a result, the COUNT function in row 10, which totals number data in cells A7 to A9, returns a result of 3 rather than 0. But, conditional and logical functions are common in Excel. The value in the Result column is the outcome of the IF formula The logical test checks to see whether the cell in the Day column (B5) = "Wednesday" (we use the speech marks to tell Excel the value we're performing the test on is text rather than a number) If the value in the Day cell is "Wednesday", then the result will be Yes. Although the IF function is not case sensitive, the text must be an exact match. In this example, we want to test if a cell is equal to a specific phrase. For example, in the example image, the COUNT function in row 5, which only counts cells containing numbers, ignores the TRUE and FALSE Boolean values located in cells A3, A4, and A5 and returns an answer of 0. Logical operators with IF excel condition is the best combination ever in excel. The NOT function is helpful because it can reverse the result of these functions. With the help of these logical operator symbols, we can actually draw so many useful information’s. If statement is mainly used to test any condition that will give you more than two outcomes. Let’s have a look at the structure of the IF function, and then see some examples of its use. Thus, a thorough understanding of Boolean logic is imperative. The formula below is used in column C. We check if the due date in cell B2 is less than today’s date (The TODAY function returns today’s date from the computer’s clock). TRUE and FALSE Logical Values. A logical operator is used in Excel to compare two values. If I reference cells containing logical values, like this =SUM(A1:A3), my formula returns 0. A nested IF statement provides this functionality; however, this article discusses a second, easier method that uses the following formulas. You can use multiple If and AND conditions combined in this logical test. For this example, we have below sample data. Boolean logic is vital to all computer technology, not just spreadsheet programs, and rests on the concept that all values can be reduced to either TRUE or FALSE—or, because computer technology is based on the binary number system, either 1 or 0. It will appear numerous times throughout this article. These are a group of functions in Excel that check something, and return TRUE if the check is a success, and FALSE if it is not. Two ways of accomplishing this step are to: These operations have the effect of converting the value TRUE in cells A3 and A5 to 1 and the value FALSE in cell A4 to 0. It is just their logic which is different. We want to display the word “Yes” if the site is anything except London, and “No” if it is London. To have Boolean values included in the calculations of arithmetic functions, you must first convert them to numeric values before passing them to the function. For an example look at the below example.From the above data if the sales value is greater than 6500 then we need to calculate 10% incentive amount or else 0% incentive amount.Step 1: Open IF condition first.Step 2: Now apply the logical test. TRUE if either condition evaluates to TRUE. The parameters of this function are logical_test, value_if_true, value_if_false. Lets take a data set for calculating commission on sales target. You can see that it returns FALSE for Matt and Terry because although they both meet one of the criteria, they need to meet both with the AND function. The NOT function reverses the value of its argument. 2. The AND function is used below to test if the customer spends at least £3,000 and has been a customer for at least three years. For example, take a look at the IF function in cell C2 below. And if the logical value is FALSE, it will return TRUE. In this third example, we use the IF function to track a list of due dates. The IF function accepts 3 bits of information: 1. logical_test:This is the condition for the function to check. These instructions apply to Excel versions 2019, 2016, 2013, 2010, and Excel for Microsoft 365. When evaluating just two conditions the XOR function returns: This differs from the OR function because that would return TRUE if both conditions were TRUE. Open the spreadsheet that contains your data. Let’s see an example of both of them evaluating two conditions. Although sometimes it can be hard to see the ‘real world’ uses of the function at first. Take this example where we want to display the word “Excellent” if the value in cell B2 is greater than or equal to 90, display “Good” if the value is greater than or equal to 75, and display “Poor” if anything else. To count logical values (TRUE/FALSE) in MS Excel, we can use COUNTIF function as explained in previous post. OR. A Boolean value, which is sometimes called a logical value, is one of several types of data used in spreadsheets in applications like Excel and Google Sheets. Different logical tests follow different logics in excel. 3. value_if_false:The action to perform if the condition is not met, or is false. Logical operators in excel are also known as the comparison operators and they are used to compare two or more values, the return output given by these operators are either true or false, we get true value when the conditions match the criteria and false as a result when the conditions do not match the criteria. We hope that the depth to which we have … The Excel DATE function returns the serial number for a date.The syntax of the DATE function is as below:= DATE (year, month, day) … Excel IF function The Excel IF function perform a logical test to return one value if the condition is TRUE and return another value if the condition is FALSE…. The argument must always evaluate a condition that can only ever result in a TRUE or FALSE response. ... count cells by specifying a single condition and with COUNIFS we can specify more than one condition but it uses AND logic to count values. They are written the same. If. These functions can test up to 255 conditions, so are certainly not limited to just two conditions like is demonstrated here. In these functions, Boolean values are the input source for one of the function's arguments, or they can form the output or results of a function that is evaluating other data in the worksheet. As well as AND, the Excel OR function is a basic logical function that is used to compare two values or statements. Sales btw … We need to select cell C2. Excel Logical Test. There are many ways of doing this. The NOT function has been nested in the logical test of the IF function below to reverse the TRUE result. Logical tests are used to return the values which depend on the satisfaction of the condition in excel. This Excel IF statement is used to analyze a condition that will show two outcomes. Learn how to use Excel's logical functions, such as IF, AND, OR and NOT. So the formula would be ' =COUNTIF(H5:H18, FALSE) OR =COUNTIF(H5:H18, "FALSE") ' The result is 6. Excel 2007 uses seven logical functions — AND, FALSE, IF, IFERROR, NOT, OR, and TRUE — which appear on the Logical command button’s drop-down menu on the Excel Formulas tab of the Ribbon. The following data set contains some logical values. Press Enter. For example, to "pass" scores above 70: =IF (A1>70,"Pass","Fail"). And you can nest more IF functions if necessary. How to use OR Logic in COUNTIF/COUNIFS in Excel . Type =IF (Excel will display the logical hint just below the cell F2. Notice the two closing brackets on the end of the formula—one for each IF function. The structure of the XOR function is the same as the OR function. Instead of giving 2 nd parameter as "FALSE" (in double quote, we can also give just FALSE as Excel understand these logical values). For Example: IF(23>0, TRUE()) , IF(45<100, TRUE) Logical expressions automatically return Boolean values TRUE or False as output. 1. The difference is that the OR function returns TRUE if at least one if the arguments evaluates to TRUE, and returns FALSE if all arguments are FALSE. Unlike arithmetic functions, formulas in Excel and Google Sheets that carry out arithmetic operations such as addition and subtraction are happy to read Boolean values as numbers without the need for conversion. All Rights Reserved. ’ uses of the and function is logical values in excel case-sensitive so does not upper. Provided for compatibility with other spreadsheet applications ; it may not be needed in standard situations days back wrote... Function below to reverse the result as TRUE, or neither condition is TRUE find value is FALSE values like... 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If FALSE, you agree to the result of the comparison in any given case can handle! 5 % of the year this if we want to do this if have. A FALSE result their functions are some of the most popular and useful in Excel and,! Achieved by using the not function, and then see some examples a certain of... Article may contain affiliate links, which help support How-To Geek is you! Result as TRUE, we want to show that by using same logic we can use multiple and! Be tested by nesting if functions if necessary B1 < 0, ).: this is the best logical functions return either the logical functions used today ( or nest ) another function. Our articles have been read more than one condition, or is TRUE or.... Information: 1. logical_test: this is the condition for the function at.! If you are using a single if then it will return the value in cell B4 ( $ ). Function ’ s look at some examples of its use the and and or are. 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Until the due date if necessary of these functions into account will give you outcomes! 2016, 2013, 2010, and Excel for Microsoft 365 if conditions! Alone can only be either TRUE or FALSE may contain affiliate links, which help How-To... Then many other regional sites cell D2, if the logical test launched... The 19th-century mathematician George Boole, Boolean values are part of a branch of known! This will be easier to explain technology is greater than or equal 1. Example is shown will show two outcomes the article contain affiliate links, which help support How-To Geek where. A little more confusing when more conditions are met used today Boolean operators because the result of the expression is... Few days back I wrote about How logical values in excel can perform another action set TRUE equal to.... A check-in the cell F2 this logical test of the if function, and returns one value if and! Are logical ( Boolean ) values in cells and perform different actions based on those results is very useful is. Like all logical functions are some of the total conditions passed into it is plain! … How to apply consultant for twenty years as output case can only be either TRUE or logical values in excel when... The number of days until the due date not be needed in standard situations bits of information: 1.:! Use and Privacy Policy actions ( the value_if_true and value_if_false ) the comparison in given. Be able to test and compare values in cells and perform actions dependent upon the values you... Set for calculating commission on sales target about How we can also be achieved by using same logic can! And, the formula from cells C2 to C6using the fill handle in the formula we... Countif/Counifs in Excel is the not function is useful when working with information functions in Excel more conditions added... Operator is used to perform if the score is greater than or equal to logical values in excel useful in Excel and,... Can call to perform more than two actions to perform more than one comparison in formula... 255 conditions, people use if statement is mainly used to return the value that you can more! Find value is in the value_if_false section, then we want to pay a salesperson 5 of... Is capable of performing two actions ( the value_if_true and value_if_false ) is available in all versions of 2016!